Candidate onboarding software that gets new hires ready before day one.
Hiring the right person is only half the job. :Onboard replaces the contracts in Word, the email chains, and the spreadsheet tracking with a single digital onboarding workflow – so your new hire arrives prepared.
300+ companies powered by our software
Your new hire accepted the offer.
Now the real admin begins.
For most organisations, onboarding a new employee means contracts in Word, signatures chased by email, payroll notified separately, IT told too late, and the same information entered into three different systems.
The organisations that retain great hires don’t just recruit well – they onboard well. And that starts the moment the offer is accepted.
A reputation you can trust
New employee onboarding software that handles the workflow from offer to day one.
Digital contracts and offer letters
Create and send contracts directly from :Onboard using customisable templates with auto-populated placeholders. Candidates sign digitally from any device, and the signed contract is stored automatically.
Custom forms for every new hire requirement
Collect everything you need before day one – bank details, superannuation, tax file numbers, uniform sizing, emergency contacts – through custom digital forms sent alongside the contract. Everything comes back to one place, ready to other departments.
Automated department notifications
Once a candidate accepts, :Onboard automatically notifies the relevant departments – IT, payroll, the hiring manager – so everyone knows what needs to happen before the new hire walks in. No more 20-email chains or people finding out too late.
Live onboarding dashboard
Track every new hire’s progress in real time – who has signed, what’s outstanding, and where each person is in the workflow. Your team always knows what’s done and what still needs action, without chasing anyone for an update.
"Scout Talent is a robust, user-friendly, end-to-end system that is reliable and one that you can trust. If anyone is looking for a system to support recruitment and/or onboarding, we would and have recommended this product without hesitation."
Endeavour College
People and Culture
20
years of dedicated recruitment expertise
XX%
time saved onboarding new hires
4.5/5
rating on G2
What HR professionals ask before getting started
Will this replace our existing payroll or HRIS system?
No – :Onboard is designed to work alongside your existing systems, not replace them. Payroll data collected through custom forms can be exported in a format that maps directly to your payroll platform. Most clients run :Onboard alongside their existing HRIS without any disruption to current workflows.
How long does implementation take?
Most teams are up and running within two to six weeks. Your dedicated implementation specialist builds your contract templates, configures your forms, and sets up your department notification workflows before go-live. There’s no heavy IT project on your end – just a clear setup process from day one.
Can we customise contracts for different roles and departments?
Yes. :Onboard supports multiple contract templates with custom placeholders that auto-populate with candidate details. Different departments, award rates, and employment types can each have their own template – so the right contract goes to the right person every time without manual editing.
From preferred applicant to
ready-to-start - all in one place.
Select your preferred applicant
Once you mark a candidate as Offer Accepted in :Recruit, you can instantly initiate the onboarding process and create a contract.
Generate and send the contract
Select the right template, auto-populate candidate details, and send a branded digital contract in minutes. Candidates sign from any device.
Collate Internal Approvals
Circulate candidate employment documentation simply across departments for final sign off.
Collect new hire information
Custom forms gather everything you need - bank details, superannuation, tax file number, uniform sizing - returned digitally before day one.
Notify your departments
IT, payroll, and the hiring manager are automatically notified with everything they need to get the new hire set up and ready to start.
Powerful alone. Stronger together.
Onboarding works best when it connects to the rest of your hiring.
Applicant Tracking System
Move candidates from hired to onboarded without double-handling. Everything connects in one centralised pipeline from application to first day.
Recruitment Automation Software
Automate the steps that lead up to onboarding - status updates, interview scheduling, and offer approvals - so your new hire arrives faster.
Candidate Engagement
Keep candidates warm between offer and start date. Automated communications mean new hires feel connected before they've even walked through the door.
Candidate Relationship Management
Every new hire starts as a candidate. A strong CRM means the relationship is built well before the offer is ever made.
Better recruitment. Stronger organisations.
See how Scout Talent’s candidate onboarding software gets your new hires ready before day one
– without the paperwork, the email chains, or the last-minute scramble.
