Job offer management software that moves as fast as your best candidates do.
Every day your offer sits waiting on approvals or chasing a signature is a day your best candidate is fielding calls from competitors. :Onboard replaces the manual offer process with a digital workflow that gets offers out fast, signed faster, and stored automatically.
300+ companies powered by our software
Your best candidate accepted another offer while yours was still waiting on approvals.
For most HR teams, sending a job offer means drafting it manually in Word, emailing it for internal sign-off, waiting for the approver to respond, chasing when they don’t, then emailing the candidate a PDF attachment and hoping they sign it before something better comes along. It’s a process that takes days when it should take minutes – and in a tight candidate market, days is all it takes to lose someone.
Purpose-built job offer management software removes every bottleneck between decision made and offer signed – so the right candidate gets your offer before anyone else gets to them.
A reputation you can trust
Job offer management software that handles approvals, signing, and document collection in one place.
Multi-step approval workflows
Configure approval chains that trigger automatically the moment a hiring decision is made – no more walking contracts to desks or waiting on email replies. Each approver is notified in sequence, can see the full activity history before signing off, and can be sent a reminder with one click. Offers move through your approval process without anyone chasing anyone.
Digital signing from any device, no login required
Candidates sign their job offer digitally from any device – phone, tablet, or desktop – without creating an account or logging into a portal. The entire signing process typically takes minutes, and the executed offer is stored automatically the moment it’s complete. No printing, no scanning, no PDF attachments bouncing around in email.
Required document collection before signing
Gate the signing process behind document collection – candidates cannot sign their offer until they’ve uploaded everything you need. Police checks, working rights documents, qualifications, certifications. Nothing gets missed, nothing needs chasing after the fact, and your compliance requirements are met before day one.
Live offer tracking dashboard
See every offer’s status in real time – who has received it, who has signed, what’s outstanding, and where each offer is sitting in the approval chain. No more emailing around to find out where things are. Your team always has a clear view of what’s moving and what needs attention.
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What the offer stage looks like with and without the right software.
Without offer management software
- Offers drafted manually in Word for every new hire
- Internal approvals managed by email and hallway conversations
- Candidates receive PDF attachments and return scanned copies
- No visibility on where each offer is in the process
- Compliance documents chased separately after signing
- Signed offers filed manually in folders nobody maintains
With Scout Talent :Onboard
- Offers generated instantly from templates with auto-populated candidate details
- Approval chains trigger automatically and notify each approver in sequence
- Candidates sign digitally from any device in minutes
- Live dashboard shows every offer’s status at a glance
- Required documents collected before the candidate can sign
- Executed offers stored and searchable automatically
What hiring teams ask before switching.
We already use DocuSign for offer letters - why would we switch?
DocuSign handles the signature, but it doesn’t handle everything that happens before and after. :Onboard manages the full offer workflow – approval routing, candidate document collection, and secure storage – all connected to your recruitment pipeline. Most clients find they can remove DocuSign entirely once they move to :Onboard, which more than covers the cost of the platform.
What happens if a candidate declines the offer?
You’re notified immediately and the candidate’s status updates automatically in your pipeline. You can move to your next preferred candidate, generate a new offer, and restart the workflow without leaving the platform – no manual updates, no lost context.
Can different roles have different approval chains?
Yes. Approval workflows are fully configurable by role, department, location, or employment type. A casual hire can go through a single approver while a senior appointment routes through three – all set up once and triggered automatically from that point forward.
Powerful alone. Stronger together.
Candidate screening is just one part of the hiring process. :Recruit connects your screening tools directly to your job posting, applicant tracking, talent pooling, and onboarding workflows – so the best candidates move through your pipeline without friction.
Employment Contract Management
Once the offer is accepted, move straight to employment contracts. Templates, digital signing, and secure storage - all in the same platform, no re-entry required.
Applicant Tracking System
Track every candidate through every stage of your hiring process. One organised pipeline, full team visibility, no spreadsheets.
Candidate Onboarding Software
A fast, smooth offer stage sets the tone for everything that follows. Connect offer management to onboarding so new hires arrive prepared, not just signed.
Recruitment Automation
Automate the steps that happen before the offer goes out - reference checks, background screening, and internal approvals - so your offer is ready the moment the hiring decision is made.
Better hiring means moving faster than your competition.
See how Scout Talent’s job offer management software removes the approvals bottleneck, gets offers to candidates in minutes, and makes sure you never lose a great hire to a slow process again.
