Contract management software built for employment teams.
Most organisations are still creating contracts in Word, chasing signatures by email, and storing signed copies in folders nobody can find. :Onboard replaces that entire process with a single digital workflow – from contract creation to countersignature to secure, searchable storage.
300+ companies powered by our software
If your employment contracts still live in Word, your process is costing you more than you think.
For most HR and recruitment teams, managing employment contracts means finding last year’s template in Word, manually updating the details, emailing it as a PDF, waiting days for a signature, and filing the signed copy somewhere nobody can find. Contracts go out late, details get entered wrong, and signed copies disappear.
Purpose-built employment contract management software removes every one of those steps – so the right contract goes out the same day the offer is made, signs in minutes, and stores itself automatically.
A reputation you can trust
Employment contract management software that handles creation, signing, and storage in one place.
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20
years of dedicated recruitment expertise
XX%
reduction in employment contract turnaround time
4.5/5
rating on G2
What employment contract management looks like
with and without the right software.
Without contract management software
- Contracts drafted manually in Word, one by one
- Candidate details retyped from the application
- Sent as a PDF attachment and chased by email
- Signed copies scanned, renamed, and filed manually
- No visibility on who has signed and what’s outstanding
- Signed documents buried in shared drives nobody maintains
With Scout Talent :Onboard
- Contracts generated instantly from templates with auto-populated fields
- Candidate details pulled directly from the application
- Sent digitally and signed from any device in minutes
- Executed contracts stored and searchable automatically
- Live dashboard shows every contract’s status at a glance
- Signed documents centrally stored, access-controlled, and audit-trailed
What employment teams ask before switching.
We already use DocuSign - why would we switch?
DocuSign is a general-purpose signing tool. :Onboard is purpose-built for employment contracts, which means contract templates are pre-built for hiring, candidate details auto-populate from your application data, and everything connects directly to your onboarding workflow without manual steps. Most clients find they can remove DocuSign entirely once they move to :Onboard – which more than covers the cost of the platform.
How long does it take to get our contract templates set up?
Most templates are configured within two to three weeks by your dedicated implementation specialist. You provide your existing contract language – they build it into :Onboard with the right placeholders, conditional clauses, and approval routing. You review and sign off before anything goes live.
Is the platform secure enough for signed employment documents?
Yes. Scout Talent is ISO 27001 certified, and executed contracts are stored with role-based access control and a complete audit trail – who created the contract, who sent it, who signed it, and when. Every step is timestamped and logged, making your signed employment contracts more legally defensible than a PDF in a shared folder.
Can we use different contract types for different roles?
Yes. You can build an unlimited number of templates – full-time, part-time, casual, fixed-term, and more – with conditional clauses that appear or disappear based on the employment type selected. The right contract goes to the right candidate every time, without anyone selecting the wrong template.
Contract management connects to every stage of your employment workflow.
Felix is built into the same platform as your job board distribution, applicant tracking, and candidate screening tools. Write your job description, post to every board, manage every applicant, and screen for the best candidates – all without leaving :Recruit.
Candidate Onboarding Software
Once the employment contract is signed, move straight into onboarding. Collect bank details, superannuation, tax file numbers, and everything else your new hire needs to submit - all in the same platform.
Applicant Tracking System
Move candidates from application to signed contract without leaving Scout Talent. Your ATS and contract management share one candidate record, so nothing needs to be re-entered and nothing falls through the gaps.
Recruitment Automation
Automate the steps that happen before the contract goes out - offer approvals, reference checks, and background screening - so the employment contract is ready the moment the hiring decision is made.
Hiring Manager Software
Give hiring managers the visibility they need without adding to your workload. Managers can review, approve, and countersign employment contracts directly from their own access - no HR intermediary required for every step.
Better hiring starts with a better contract process.
See how Scout Talent’s employment contract management software replaces Word templates, PDF attachments, and chased signatures with a single digital workflow – built for hiring teams, not general business use.
