Getting started with job creation | Recruit :Essentials
How to Create a Job Advertisement in :Recruit Essentials Welcome back to your :Recruit Essentials guides. Previously, we spoke about your :Recruit Essentials dashboard and how easy it is to navigate within it. We also covered creating new job applications, reviewing tasks and how to navigate the system. By now, you should be able to create and view your vacancies and applications received. If you missed that step, please read Welcome to :Recruit Essentials so you’re all caught up before we get into how to create a job posting. Any successful recruitment campaign starts with a job ad. Within :Recruit Essentials, you can create jobs, and start posting your ads online. Note that as an :Recruit Essentials user, you’re able to publish a maximum of 3 jobs at any one time, not including any campaigns that our Recruitment Marketing team is running for you, nor does this include the initial expression of interest job that we create for you during implementation. How to create jobs in :Recruit Essentials There are two methods for creating a job in :Recruit Essentials. You can start from scratch by selecting the “New” button or you can duplicate an existing job or template. If you’re new to the platform, creating a job from scratch can help you become familiar with the fields and features of the tool. However, if you’re experienced with an Applicant Tracking System (ATS), cloning an existing job ad will save you time. Please be aware that cloned jobs automatically copy all the populated fields, but you can edit them as needed. Therefore, it’s important to carefully review everything before publishing the job, as some fields may not be relevant to this particular job ad. If you require assistance at any point, please don’t hesitate to contact your Account Executive for support. Step #1: To create a new job, go to the Jobs Overview page Step #2: Click on the + sign, and you’ll see options to either create a new job or clone an existing one. If you opt to clone a job,l you’ll be prompted to select which one. Alternatively, you can clone a job from within the individual job that you’d like to replicate. Understanding tabs in job creation When you’re creating a job in :Recruit Essentials, there are a number of tabs you need to go through. See the list of tabs below: General Description Questions Sources Candidate Settings Attachments Automation Auto Status Question-Based Ratings Based Status Transition Advanced features We’ll go over what each tab contains and what can be achieved. The video below cycles through each tab, and helps you to get acquainted. General Tab This tab allows you to input or edit the global settings of your new job. Here’s what each of the items means: Job Details Reference: This is automatically generated, please don’t change this. Title: Input the job title as you want it to appear on your branded application page and website. City/Town: where the job will be located Expiry date and time: Every job needs an expiry date. This will close your job and remove the listing from your website automatically. Optional Fields Employment status: Is it a full-time role, part-time, or contract? This will appear on your job page and is important to job seekers. Salary info: Add the salary or salary range. Timezone: This can be set to any timezone you like, which is usually your current time zone. Please note the expiry date will close according to the timezone you chose, not the timezone you’re in. Number of Vacancies: How many of these roles are you hiring? This is an internal tool and isn’t displayed externally. Brand: Brand allows filters to be placed on the iFrame(Job Portal) so clients can filter what jobs show and what clients can see based on the Brand/Division of the company From email: Generally, you’ll leave this blank unless you want to override the default setting (which shows underneath). External Approval ID: If a client has an External Approval/Requisition process they can add the ID into the job settings to help streamline the process and keep that information all in the same place. Requisitions (Job details report): If there are approvals in the system they can select an approved approval in the drop-down list to match the job with. This is for reporting purposes and visibility. Location Fields: Where will the role be based? This will appear on the talent landing page and your website. Postal code/Zip Code: Add the postcode or zip code of your office, or where the vacancy will take place. State/Region/Province: Add the State/Region/Province of your office, or where the vacancy will take place. Language / Country: Where will the role be based? What language will be spoken at the place of work? Change this if your job is for another country. Tag list: Add keywords here that will help you search and work on your jobs more quickly from the Quick Search bar. Classification: Add the classification of your vacancy, ie.: accounting Additional Options Blind ratings Show title field Show gender field Visibility: An external box is connected to the external iFrame on your careers website so external applicants can apply. Job settings Application recipient: If you would like a user to receive all applications in an email as they come into the system, rather than signing into :Recruit to view the applications, you can select the recipient from the dropdown list attached to the ‘Recipient’ field. You are able to select more than one Recipient. Note: recipients will receive separate emails for each application received. Pinned users: You can pin a user to a job within the job settings so that the job appears under the Pinned Job section of their Dashboard for easy access when they log into the system. Description Tab This is where you provide a detailed description of the job role you are advertising. Include all the necessary information that potential candidates would need to know before applying. It’s important
